Thursday, May 5, 2016

Accept questions from your audience when presenting in Google Slides

Reblogged from Google Apps Updates

Any skilled presenter knows that an interactive presentation is often an effective presentation. Starting today, you can better engage your audience by allowing them to submit questions and vote on them during Google Slides presentations.

To see the feature in action, check out this video in which Google Science Fair winner Shree Bose fields questions from a group of 200 middle school students.



A few things to note:

  • You can only use Slides Q&A if you have edit or comment access to that Slides presentation.
  • By default, any user in your domain can submit a question. If your organization permits external sharing, you can allow external users to submit questions as well.

For more information on how to accept, submit, and view audience questions in Google Slides, check out the Help Center.

Bonus! Allowing your audience to ask questions isn’t the only way we’re improving the presentation experience on Slides today. We’re also making the following possible:

  • Use your mouse as a laser pointer in Slides on the web. Just choose the laser pointer option from the toolbar and move your mouse, and a red laser-like dot will appear in the same place on screen, helping your audience know where to look and when.
  • In the Slides iOS app, present to a new Hangout or to a Hangout selected from a meeting on your Google Calendar. For more information, check out the Help Center

Launch Details
Release track:
Launching to both Rapid release and Scheduled release:

  • All mobile features
  • All audience features on mobile and desktop

Launching to Rapid release, with Scheduled release coming in two weeks:

  • Ability for a presenter to enable Q&A on desktop

Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

Wednesday, April 27, 2016

More ways for schools & organizations to manage YouTube

Reblogged from Google Apps Updates

Posted by Matt Ward, Software Engineer

(Cross-posted on Google for Education blog

In August 2015 we launched YouTube Settings in Google Apps to give schools and other organizations a way to manage the YouTube experience for users logged in to their domains and on networks they manage. Today we’re happy to announce a number of new features to make these more flexible and easier to use.

Channel whitelisting
Administrators and designated approvers can now whitelist entire channels, not just individual videos. For example, if you want to ensure that all current and future videos uploaded to your organization or school’s channel are watchable by your users, you can now simply add the entire channel to your approved list. Learn how to designate approvers.
Using YouTube settings in Google Apps for Education already gives your users access to all the videos on educational YouTube channels like Veritasium, but now your domain’s video approvers can add other channels as well, like your school’s YouTube channel.

More flexible options for administrators
Administrators have new capabilities to help them manage YouTube to meet the needs of their organization.
  • Administrators can now choose between two levels of Restricted Mode restrictions -- strict or moderate -- for their logged-in users. 
Admins can select between a strict and moderate level of restriction for YouTube. 
  • Network managers can now use an HTTP header to enforce either strict or moderate restricted mode on managed devices. 
  • Network managers can also use this new DNS configuration if they want to enforce moderate restricted mode on wifi networks they manage.
  • Coming soon, logged-out users on YouTube’s mobile apps on restricted networks will also get a restricted experience. 
  • And since we know this can be tricky to set up, network managers can visit this page to ensure their network restrictions have been configured correctly. 

YouTube for Schools
In August we announced that we would no longer be maintaining YouTube for Schools (YT4S). As of July 1, 2016, YT4S will no longer be available. View the YouTube Settings in Google Apps Help Center for additional details.

More information
Learn how to enable YouTube settings for your Google Apps domain and join the discussion in the product forum.



Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Rollout pace: 
Full rollout (1-3 days for feature visibility)

Impact: 
Admins only

Action:
Admin action suggested/FYI

Friday, April 15, 2016

Introducing Goals in Google Calendar on Android and iPhone

Reblogged from Google Apps Updates 

Calendars should help users make the most of their time. That’s why starting today, we’re introducing a new feature called Goals in Google Calendar on Android and iPhone to help users find time for personal activities. With Goals, users can add a goal and Calendar will help them find the time and stick to these goals.

Goals are easy to set up
To set a goal (like “Work out more”), a user must simply answer a few questions (like “How often?” and “Best time?”). From there Calendar will look at the user’s schedule and find the best windows to pencil in time for that goal. Goals created in Google Calendar will have the same privacy setting as the default calendar setting.

Goals adjust to your busy life
Goals aren't easy—especially when the unexpected comes up—but Calendar can help adjust in a number of important ways. For example, Calendar will automatically reschedule if a user adds another event that's a direct conflict with a goal.
Users can also defer a goal at any time, and Calendar will make time for it later.
Finally, Calendar actually gets better at scheduling the more it is used—if a goal is deferred or edited then Calendar will choose even better times in the future.
To get started, users can download the Google Calendar app on Android or iPhone, and set their first goal.

Please note: Currently, events created through Goals does not take into account secondary calendars or other personal calendars synced to the device. 

Launch Details
Release track:
Launching to both Rapid and Scheduled release

Rollout pace:
Full rollout (1-3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

Thursday, March 24, 2016

Reverse sort and instantly edit with your favorite apps in the new Google Drive for Android app

Reblogged from Google Apps Updates

A new version of the Google Drive for Android app is available in Google Play. New features include:

  • Reverse Sort: We’ve heard feedback that you want more flexibility in how files are sorted. We’re adding the popular request to allow reverse sorting. Simply tap the sort column at the top of Drive to swap the sort order.
  • Instantly edit with your favorite apps: If you have an editor app installed on your device, you can now jump into the editor directly from the file preview in Google Drive. This is great if you want to make changes on the fly and have those changes saved back to Google Drive. Some common editor apps include Google PhotosGoogle Docs, and more.





Launch Details

Release track:
Launching to both Rapid release and Scheduled release

Rollout pace:
Full rollout (1-3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI




Thursday, March 17, 2016

Connect with more people using Google Hangouts video calls

Reblogged from Google Apps Updates

Google Hangouts video calls make it easy to connect and interact to get things done. With today’s update, to make it easier to connect with more people, we’re raising the participant limit for Hangouts video calls from 15 to 25 for Google Apps customers.

To help ensure a high quality experience on a variety of computers, only the 10 most active video call participants will have their video feeds visible at the bottom of the screen at any given time.

No action is required to make use of this new participant limit. Check out the Help Center for more information on Hangouts video calls.

Launch Details
Release track: 
Launching to both Rapid release and Scheduled release

Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact:
All end users

Action: 
Change management suggested/FYI

Wednesday, March 16, 2016

Set expiration dates for access to Google Drive, Docs, Sheets, and Slides files

Reblogged from Google Apps Updates

We know that businesses today don’t operate in isolation; employees work not only with one another, but with third-party vendors, clients, customers, and other businesses as well—and often on a temporary basis. To keep your organization’s information safe in these situations, we’re introducing the ability to set an “expiration date” for specific user access to files in Google Drive, Docs, Sheets, and Slides.

For instance, imagine your business hires an outside contractor for a project lasting three months. To complete the job, that contractor needs to view a spreadsheet containing the contact information of your employees. Following this launch, you’ll be able to share your employee list in Sheets with the contractor, give them view access only, and set that access to expire when their contract does (in three months). If the contractor attempts to open the spreadsheet after the expiration date has passed, they’ll be denied access.























This functionality, coupled with the Information Rights Management (IRM) features we launched last July, should significantly increase the security of your organization’s documents and information.

Please note that you’ll only be able to set expiration dates for users with comment or view access; you will not be able to set expiration dates for file owners or users with edit access.

IMPORTANT: This feature will roll out gradually over the course of two to three months; please note that you may not see the feature in your domains until mid- to late Q2 2016.

Launch Details
Release track:
Launching to Rapid release, with Scheduled release coming in two weeks

Rollout pace:
Gradual rollout (2–3 months for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

Saturday, February 13, 2016

Tip of the Week: Undo Send in Gmail

bluekore-spheres.png
Weekly Google Tip from Bluekore

This image rendered as PNG in Undo Send in Gmail

Make a typo in your email? Forgot to add a recipient? Change your mind about sending a message?Take back a message you just sent by enabling the Undo Send feature.

To enable Gmail’s Undo Send:
  1. In Gmail, click Gmail settings and select Settings.
  2. Select the General tab.
  3. Scroll to Undo Send and click Enable.
  4. At the bottom, click Save Changes.
Then, if you send a message you want to take back, just click Undo at the top of the page.

Source: Google Apps Support

Thursday, January 28, 2016

Support for more formats, languages, and filtering functionality in the Google Docs, Sheets, and Slides apps for Android

Reblogged from Google Apps Updates

Updated versions of the Google Docs, Sheets, and Slides Android apps are now available on Google Play. These versions include the following new features:

  • Import and export additional file formats in Google Docs, Sheets, and Slides - As long as you’re online, you can now import and export the following file formats in and from the Docs, Sheets, and Slides Android apps:
    • Import - .txt, .rtf, and .html (in Docs)
    • Export - .docx, .rtf, .pdf, .txt., and .html (from Docs), .xlsx, .pdf, .html, .csv, and .tsv (from Sheets), and .pptx, .pdf, and .txt (from Slides)

  • Open CSV and TSV files in Google Sheets - In the latest version of the Android app for Sheets, you can open, view, and edit spreadsheets that are formatted as .csv or .tsv files.

  • Read from right to left in Google Sheets - If you use a right-to-left language (e.g. Hebrew) in Sheets, you’ll now see an option in the Android app to format your spreadsheet in that same direction. Once enabled, your columns will progress from right to left (starting with “A”), and your row numbers will appear on the right-hand side of your screen.


  • Filter data in Google Sheets - You can now apply new filters to spreadsheets in the Sheets Android app, as well as view and change existing ones. (NOTE: This feature became available in the app’s previous release.)

Check out the Help Center articles below for more information.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

Tuesday, January 26, 2016

Increased control over Google Drive file sharing

Reblogged from Google Apps Updates

When you share Google Drive files using Google Apps, we try our best to ensure that your recipients can actually access them. For instance, if you link to a Google Slides presentation in Gmail and that presentation hasn’t been shared with your recipient, we show you an option to share it before sending the email.


We also do this if you “+” someone into a comment in Docs, Sheets, or Slides, if you add someone to a protected range in Sheets, or if you attach a Google file to a Calendar invite (provided the person on the other end doesn’t already have access).

We’ve heard from many Apps admins, however, that they want greater control over the sharing options their employees have in these scenarios. In response to that feedback, today we’re introducing new Access Checkersettings in the Admin console (Admin console > Apps > Google Apps > Settings for Drive > Sharing settings).

If an admin allows external, public file sharing (i.e. they’ve checked the box next to Allow users in XYZ domain to publish files on the web or make them visible to the world as public or unlisted files), that admin will now be able to say which of the following three options their users will have when sharing files in the scenarios described above:

  • Option 1: Recipients only, their domain, or public (no Google account required)
  • Option 2: Recipients only or their domain
  • Option 3: Recipients only

For example, if an admin chooses option 1 and an employee in their domain attaches a Google Sheets spreadsheet to an event in Calendar, that employee will be asked if they want to share that spreadsheet with guests of the event only or one of two additional options: (1) anyone in their domain with the link (if all guests are in their domain), or (2) anyone with the link (if any guests are in different domains).

At launch, for admins who allow external, public file sharing, “recipients only, their domain, or public” will be the option selected by default.

Alternatively, if an admin prohibits external, public file sharing, that admin will be able to choose which of the following two options their users see when sharing files in the scenarios described above:

  • Option 1: Recipients only or their domain
  • Option 2: Recipients only


For these admins, “recipients only or their domain” will be the option selected by default.

It’s important to note that the sharing options shown to users will be determined based on the settings in thedocument owner’s domain, which may not be the same as the settings in the domain of the person sharing the file. If someone tries to share multiple files and different policies apply to each (e.g. because the document owners are in different domains), we'll abide by the least permissive policy when showing options to users. 

Consider this example: a user tries to send an email with three files attached—one file allows public sharing, and two allow sharing with recipients only. In that case, we’ll only offer the option to share with recipients, as that option abides by the least permissive policy associated with the files being shared.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins and end users

Action:
Admin action required

Wednesday, January 20, 2016

New admin control to suppress prompts when inviting external guests in Google Calendar

Reblogged from Google Apps Updates


Today in Google Calendar for Work, when you create an event that includes one or more guests from outside of your domain, you’re prompted to confirm whether it’s okay to include external guests on the event invitation. Starting this week, domain administrators will be able to enable or disable these prompts from the Admin console.

From the Admin console, click Apps > Google Apps > Calendar > Sharing Settings > External invitations to enable or disable the invitation prompts when your users invite guests from outside of your domain.

Administrators who manage users through organizational units (OU) may also configure this setting on a per-OU basis. For example, if you have a Sales department that works with many external customers, you may disable the invitation prompts for those users but keep them enabled for your Engineering department.

This new setting will be enabled by default for all users, which is the same experience that users are accustomed to today. You can learn more in the Help Center.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Rollout pace:
Full rollout (1-3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI